Privacy Policy – Urbaser Sumeet Chennai SWM Portal

Sumeet Urban Services (Chennai) (II & V) Pvt. Ltd. (hereinafter referred to as “SUS”, “The company” or “we” or “our” or “us” which term shall so far as the context admits be deemed to mean and include its permitted parents, successors and assigns and also include any other sister concerns and affiliates) through their authorized developer Brain Above InfoSol Pvt. Ltd. (hereinafter referred to as “Brain Above”, “The developer” or “BA”, which term shall so far as the context admits be deemed to mean and include its permitted parents, successors and assigns and also include any other sister concerns and affiliates) operates the Urbaser Sumeet Chennai SWM Portal https://chennai-swm-web-dev.acceldash.com (including all its web applications and mobile apps (collectively, the “Website” or “Site”). The Website enables Citizens/Users (“Citizens”, “User”, or “you” and its grammatical variations) in the city of Chennai, Tamil Nadu, India, to raise public grievances/ complaints, submit feedback and request additional services (our “Services”) regarding the disposal of solid waste, littering of public spaces and solid waste management across the city of Chennai as part of our Greater Chennai Corporation Project.

This policy (“Privacy Policy”) governs how the company collects, uses, shares, and protects the personal data/information disclosed by Citizens/Users in the course of their usage of the Website. Accordingly, you are advised to read this Privacy Policy carefully before accessing the Website. By visiting and/ or interacting with our Website, you expressly agree to be bound by the terms and conditions of this Privacy Policy as they apply to you. If you do not agree with any of the terms contained in this Privacy Policy, please do not use or access our Website.


This Privacy Policy has been drafted as per applicable Indian data privacy laws and regulations.
1. Types of data/information collected
1.1. We collect the following types of data/information users:
(a) Website Access: Login credentials are required to access the platform (email and password).
(b) Our internal users: utilize the platform for KPI monitoring, attendance tracking, vehicle monitoring, and accessing KPI violations reported by the independent engineer appointed by Greater Chennai Corporation (GCC).
(c) Independent Engineer (appointed by GCC): uses the platform for KPI evaluation and reporting violations.
(d) GCC Authority: monitors KPIs and vehicle movements through the platform.
(e) Uniform/Consumable Distribution.
(f) Interaction data/information: When you interact with the company representatives telephonically, such telephonic interactions may be recorded and stored.
(g) Technical data/information about you: We automatically collect certain information from you when you access the Website, including your IP address, location, other unique device identifiers, your browser type, language, the URL of any other website which you may have used to reach our Website, and cookies (described below).
(h) Cookies: We use ‘cookies’, small text files that uniquely identify your browser and enable Us to recognize the information you have consented to give us, to store certain types of information each time you visit any page on our Website. These cookies do not contain any personal information, and you may choose what cookies you allow by managing your cookies settings on your browser. This will allow you to delete your browser cookies or disable them entirely, however, if you choose to disable all cookies, it will affect your overall experience with our Website. Disabling cookies may make parts of our Website non-functional or inaccessible to you in such cases.
(i) Web beacons: We use web beacons, images that are part of the web pages, also called pixel tags or clear gifs, in combination with cookies to understand how you interact with our Website and the content therein. When you disable cookies, web beacons are also likely to become ineffective. You can also add browser extensions to specifically block web beacons.


1.2. Some of the data/information that we require you to provide on first accessing or using our Website is mandatory and/or essential to the provision of our Services to you, and hence, if you do not provide such mandatory information, you may not be able to access some of the features of the Website.


2. How we use your data/information
2.1. In addition to the uses of data/information we describe elsewhere in this Privacy Policy, we use your data/information to do the following:

(a) enable your access and use of the Website;

(b) send you Service-related emails and communications, including notifications about changes to our policies or Services;

(c) handle support requests and provide you with support services;

(d) subject to your consent, informing you of surveys, marketing campaigns, service updates, or other promotional activities or events;

(e) perform internal operations such as troubleshooting, data analysis, testing, research, statistical, internal training, and quality management purposes aimed at improving the Website, such analysis is aggregated and does not pertain to any specific Citizen/User and;

(f) enforce our Website policies.


3. How we store your data/information
3.1. The data/information collected by us from users of the Website is securely stored and processed on servers located in India.
3.2. Some of our affiliates and/or service providers may store or process your data/information in jurisdictions other than India, in each case, in compliance with applicable laws.


4. How we share your data/information
4.1. We may share your data/information with various third parties who assist us in providing you with our Services, including the following:
(a) Service providers, such as information technology service providers, whose services may form a part of or may be necessary for the provision of our Services; (b) Cloud storage providers to store the data/information you provide and for disaster recovery services, as well as for the performance of any contract we enter into with you;
(c) Analytics and search engine providers that assist us in the optimisation and improvement of the Website and;
(d) Entities that provide us with Citizen/User support services.
4.2. We may share your data/information with group companies of the company that aid us in the provision of our Services and the functioning of the Website and for our internal business purposes.
4.3. We may share your data/information with law enforcement agencies, public authorities, or other organisations if legally required to do so or if such use is reasonably necessary to:
(a) comply with any applicable law, legal obligation, process, or request from government or judicial authorities;
(b) enforce our Website policies, including investigation of any potential violation thereof;
(c) detect, prevent, or otherwise address security, fraud, or technical issues; or
(d) protect the rights, property or safety of us, our users, a third party or the public as required or permitted by law.
4.4. The service providers we engage are bound by data processing agreements that require them to take appropriate technical and organisational measures to safeguard your data/information.
4.5. If we sell or otherwise transfer our business or our assets, in full or part, to another organisation (e.g., in the course of a transaction like a merger, acquisition, bankruptcy, dissolution, or liquidation), your data/information may be among the items sold or transferred. The buyer or transferee would be obligated to honour the commitments made in this Privacy Policy.


5. How long we retain your data/information
We retain your data/information for as long as is necessary to provide you with our Services; thereafter, we may retain your data/information to comply with our legal obligations, resolve disputes and enforce our agreements, and protect SUS’s legal rights, subject in each case to limitations under applicable law.

6. Your rights and preferences
You have the following rights under applicable laws, among others (to the extent they apply):

6.1. Access and Updation: We will provide you with a copy of any data/information which we have collected and retained about you. While it is your responsibility to ensure that you submit true, accurate and complete data/information to us, you may review, correct, and update any of your data/information which is out of date or incorrect or incomplete.

6.2. Withdrawal from providing data/information: You have the right to withdraw or decline your consent to the collection of any data/ information you provide us at any time by writing to us at urbaserindiait@urbasersumeet.com>. Please note, that this may affect your usage and access to our Website.

6.3. Deleting your data/information: You have the right to request deletion of your personal data, subject to applicable laws.

6.4. Communications Opt-Outs: You can opt out of our Services or information-related emails by sending an email to < urbaserindiait@urbasersumeet.com

6.5. Access to, correction, updating, or deletion of your personal data/information may be denied or limited as per applicable law.


7. Security and protection of your data/ information
We use industry standard and legally mandated safeguards to keep the data/information collected by us secure. These measures include periodic reviews of our data collection practices, storage and processing practices, cyber security measures such as encryption, and physical security measures to guard against unauthorised access to systems where we store Users’ personal information. We have a comprehensive information security program and information security policies that contain managerial, technical, operational and physical security control measures adequate for the protection of personal information, including sensitive personal information. Our web hosts and any third parties managing your data/information are compliant with the minimum standards of Security Techniques and Information Security Management System Requirements.


8. Information relating to children
The Website is not intended or directed at anyone under the age of 18, and we do not knowingly collect or solicit any information from, or allow the registration on the Website of anyone under the age of 18. Upon learning that we have collected personal information from a user under the age of 18, we will delete that information as quickly as possible. If you believe that we might have any information from or about a child under age 18, please contact our Grievance Officer in the manner provided in Clause 10 below.


9. Third-party Websites and services
The Website may contain links to third-party websites or services (“External Resource”). Your browsing on and interaction with any External Resource, irrespective of whether the link to such External Resource originated on our Website, is subject to the terms and privacy policies of such External Resource. We are not responsible for the functionality, privacy, or security measures of any other entity, and this Privacy Policy will not govern your use and access of such website or service you are redirected to.


10. How to contact us
If you have any thoughts or questions about this Privacy Policy or the Website, or any concerns or grievances about the processing of your personal information by us, please contact our Grievance Officer at:
Email address: urbaserindiait@urbasersumeet.com

11. Changes to this Privacy Policy
The company may modify or update this Privacy Policy from time to time, and we will notify you via email or in-app/website notifications of any such changes. However, you are advised to review this Privacy Policy periodically, as your continued use of our Services after any modification to this Privacy Policy will constitute your acceptance of such modification.


12. Website: Conditions of use and prohibitions
The User undertakes not to use the Site to carry out activities contrary to the law, morality, public order and, in general, to use it in accordance with the conditions set out in this legal notice. In addition, the User undertakes not to carry out advertising or commercial exploitation activities by sending messages using a false identity.
The User is solely responsible for the truthfulness, accuracy and legality of the data and content uploaded by them on the Site, whatever the functionality used. The Company is exonerated from any responsibility for inaccurate or incomplete data and illicit content that has been provided, sent and/or published by the User, acting exclusively as the party responsible for its own services.
The use of the Site in terms contrary to the provisions of this legal notice, entitles The Company to interrupt the service of the Site, suspending or denying access, and use of the Site to the User at any time and without prior notice.
The user may not perform the following actions while using the website, in addition to prohibitions under applicable laws. The user must not upload, share, publish, or transmit any data or information that:

• belongs to another person and to which the user does not have any right;

• is obscene, pornographic, pedophilic, invasive of another’s privacy including bodily privacy, insulting or harassing on the basis of gender, racially or ethnically objectionable, relating or encouraging money laundering or gambling, or an online game that causes user harm, or promoting enmity between different groups on the grounds of religion or caste with the intent to incite violence;

• is harmful to children;

• infringes any patent, trademark, copyright or other proprietary rights;

• deceives or misleads the addressee about the origin of the message or knowingly and intentionally communicates any misinformation or information which is patently false and untrue or misleading in nature or, in respect of any business of the Central Government, is identified as fake or false or misleading by such fact check unit of the Central Government as the Ministry of Electronics and Information Technology may, by notification published in the Official Gazette, specify;

• impersonates another person;

• threatens the unity, integrity, defense, security or sovereignty of India, friendly relations with foreign States, or public order, or causes incitement to the commission of any cognizable offence, or prevents investigation of any offence, or is insulting other nation;

• contains software virus or any other computer code, file or program designed to interrupt, destroy or limit the functionality of any computer resource;

• is in the nature of an online game that is not verified as a permissible online game;

• is in the nature of advertisement or surrogate advertisement or promotion of an online game that is not a permissible online game, or of any online gaming intermediary offering such an online game; and/or

• violates any law for the time being in force.


13. Limitations, guarantees and liabilities
The Website and its contents are the sole and exclusive property of The Company and/or its licensors, and user agrees not to reproduce, duplicate, copy, sell, resell or exploit for any commercial purpose, any portion of the Website or the contents thereon other than as expressly authorized in writing. In addition, the user agrees not to damage, disable, alter, overburden, or impair the Website or interfere with any other party’s use. Unauthorized use of any Company trademark, service mark, or logo is prohibited, and may be a violation of applicable laws.


The content and information on the Website is made available for general information and is provided solely on an “AS IS” and “AS AVAILABLE” basis. The Company does not provide any warranty or guarantee of the quality or availability of any content, services, or the accuracy, completeness, or reliability of any information on the Website or any part thereof. The Company also makes no representations or warranties that use of the Website or any applications will be uninterrupted or error-free or virus free. Users are responsible for taking all necessary precautions to ensure that any content they may obtain from the Website is free of viruses or other harmful code.


To the maximum extent permitted by applicable law, The Company hereby disclaims all liability, whether based in contract, tort (including negligence), strict liability or any other theory of liability, and further disclaims all losses, including without limitation indirect, incidental, consequential, or special losses and damages arising out of or in any way connected with access to or use of the Website, even if The Company has been advised of the possibility of such damages. By way of example and without limitation, The Company is not directly or secondarily liable for:

• Damages of any kind that may arise from the lack of availability or continuity of the operation of the Site.

• Possible damages that may arise from interferences, omissions, interruptions, computer viruses, telephone faults or disconnections in the operation of this electronic system, caused by reasons beyond the control of The Company.

• Damage that may be caused to the User’s equipment by the use of the Site.

• Damages of any kind that may occur as a result of the information offered by the User or third parties through the Site. In addition, The Company is exonerated from any liability for inaccurate or incomplete data and illicit content that has been provided, sent and/or published by the User or third parties, acting exclusively as the party responsible for the Page on its own services.


14. Governing Law
This Privacy Policy is governed by the laws of India. Courts at Chennai, Tamil Nadu, India, shall have exclusive jurisdiction over any disputes arising out of this Privacy Policy.


Last Updated 01-October-2024